Submit Your Entry

The ACE Awards recognise the excellent consulting services that shape our future from national policies, sustainable communities to technological innovations.

We want entries from across the range of consulting services provided by our members that clearly demonstrate the value exceptional consulting delivers to our clients, stakeholders and the community.

Entries we want

ACE New Zealand welcomes submissions from members for any consulting service where excellent consulting can be demonstrated regardless of the nature or scale of the service.

Your submission should provide clear, verifiable evidence of how the consulting service provided by the applicant demonstrates excellence in consulting. The judges are your peers and will be selected for their experience in the disciplines or consulting areas you indicate to describe your work, your submission should be written with this in mind.

Entries we don’t want

The ACE Awards are not for ‘projects’, they are for the provision of excellent consulting services. While projects are usually the vehicle through which that excellence is demonstrated, we don’t want submissions for projects where the applicant cannot demonstrate how their consulting services were exceptional and how they contributed to the outcome of the project.

We do not accept awards entries from non-ACE New Zealand members.

What’s important to us

The ACE Awards are an opportunity to celebrate the excellent work done by our members and showcase our work. We want entries from across the range of consulting services delivered by our members that clearly demonstrate the great value good consulting provides to our clients, industry, community and stakeholders.

Why you should enter

Winning an ACE Award brings significant recognition in the industry to the winning firm and the staff involved in the service.

It's an opportunity to celebrate with your clients who take a lot of satisfaction from an award being made for their project and their decision to appoint you for the works.

The number of ACE Awards conferred in any given year is not limited. Provided your submission meets our standards, an award will be made. We are not judging submissions against one another, rather we are judging the quality of the consulting service provided. The effort you put into your submission will not be wasted if another submission is a little better.

What you need before you begin your submission

Submissions are rigorously assessed by expert peers and must clearly demonstrate:

  • Excellence in the provision of consulting services that go above and beyond the technical outcome
  • Exactly what consulting services the applicant provided and for which they are seeking recognition. You should not ask us to assess elements delivered by other parties unless they are member firms included in the application. Significant contributions are often made by clients, contractors and other non-member stakeholders and this will not be taken into account – it's ­your contribution we're judging

Where physical works have been completed as a result of the service, the judges will visit the site. Where there are no physical works, they will review the outputs which may be digital artefacts or tools, reports or other elements that demonstrate the outcome of the service.

Your submission should give clear evidence of how the service demonstrates excellence in consulting. The judges are your peers and will be selected for their experience in the disciplines or consulting areas you identify in your expression of interest. Your submission should be written with this in mind.

Before submitting your entry:

  • Take time to read and understand what we are looking for and how your entry will be judged
  • Think about the language you are using. Be concise and avoid unsubstantiated and generalised claims
  • Include technical detail and verifiable evidence that validates your claim of consulting excellence for the consulting services that you are seeking recognition for. Remember that the judges are your peers with expertise in the same field as the consulting services that you are seeking recognition for
  • Submissions may include photographs, drawings, diagrams and video files (and we welcome these) and therefore files may be large. If your entry exceeds the email limit, please email to advise that your submission is ready and we will arrange with you how best to get your submission to us
  • Make sure you include all attachments and reference material.

Your submission is the key document the judges use to review your entry. The following pages are required:

  1. Cover
  2. Consulting services title
  3. Consulting services short description 
  4. Contact
    • Every contact must include:
      • Name
      • Title
      • Company
      • Physical address
      • Email
      • Mobile 
    • Contacts required:
      • Entrant (the main point of contact for the entry project) 
      • Client(s) 
      • Asset owner (if different to the client) 
      • Contractor(s) 
      • Marketing contact (from the entrant company) 
      • Marketing contact (from the client organisation) 
      • Peer reviewer 
      • Sub-contractor(s) 
      • Additional contacts for alliances, CWAs, or JVs 
    • Client contacts: 
      • This person should have the most intimate knowledge of what the constant(s) delivered. This person doesn't need to be the most senior client contact  
      • If this person has since left the client organisation and you have their contact details, please include them 
      • You may include more than one client contact
      • Please notify your client that ACE New Zealand and the judges will be contacting them to gather their feedback
        • Client feedback is critical to the judge's evaluation of your submission 
        • Feedback is confidential to ACE New Zealand and judges 
        • Feedback form takes five minutes to complete 
        • Clients who don't provide feedback will handicap the judge's evaluation and reflect poorly on your submission
  5. Consultant relationships
    • An organisational chart is required which shows the relationships between all parties and the reporting and accountability lines for the consultant. It should include all parties including sub-consultants, contractors and client groups
    • Judges need to understand the working relationships between the various parties in an entry.
    • For each entrant, we need to understand: 
      • what they contributed (including contractor, designer, specialist consultants, auditors and peer reviewers for example. 
      • the percentage contribution to the overall consulting services provided
  6. Executive summary 
    • A maximum of 200 words
    • This should describe the context in which the consulting services are provided and summarise why these services demonstrate excellence in consulting
  7. Technical content
    • The core technical content should be limited to no more than 20 pages and should address: 
      • Consulting experience
      • Depth and extent of technical expertise
      • Creation of sustainable value
      • Client satisfaction
    • On the expression of interest form applicants are asked to select one consulting business/service focus. Please include a detailed section on that selection in your submission
    • On the expression of interest form applicants are asked to select up to five engineering practice / technical disciplines. For each discipline selected, please include a technical/detailed section on that discipline in your submission
    • If you’d like to reference any photos, sketches, diagrams, reports, or other multi-media to support your submission, please include the photo/media in the appendices section and include references in this section. Example reference, Image 1: Breakwater structure physical modelling, Water Research Laboratory
    • The submission is the primary tool the judges use to evaluate your entry. Before submitting your entry review it and ask yourself:
      • Have you told the judges the story of the work you provided and how it has impacted the client, the industry, stakeholders, the community, and Aotearoa New Zealand? 
      • Your audience will be a panel of expert judges – have you written for your peers?
      • Does your submission provide an overview of the consulting work provided? 
      • Does your submission clearly define the recognition of the elements is being sought? 
      • How have the consulting services that you have entered contributed to the outcomes?
      • Have you provided verifiable evidence as to why the consulting solution is better than business as usual? 
  8. Appended material
    • Include the expression of interest information as an appendix for ease of judging
    • Client permission
      • This can be a formal letter, e-mail or other written permission from the client(s) and asset owner to enter the Awards.
      • Multiple consultant entry permissions
        • Permission can be a formal letter, email or other written permission from the consultants confirming that the submission is a joint entry and confirming the percentage of contribution to the consulting services provided
      • Reports, videos or published papers should be included as a hyperlink to a source the judges can access until the awards ceremony (usually by the end of September). If a link cannot be provided for that duration, please email [email protected] to arrange an alternative
      • You may include up to 15 pages of supporting photos, sketches, diagrams, drawings and other multi-media links
      • We recommend a mixture of marketing (overview) photos and detailed photos, both will be of interest to expert judges
      • The photos/media provided in this submission will be confidential to ACE New Zealand (internal use only) and judges
      • Separately to your submission, ACE New Zealand will contact the marketing contacts you nominate to collect photos and other media content that will be used for public use and promotion.

How we judge entries 

Entries are judged using verifiable evidence from your submission, site visits, review of outputs and feedback from the client. Feedback may also be sought from the contractor(s), peer reviewers and other parties affected by or involved in the work.

Judges do not make contact with you, so make sure that your submission includes all relevant information and tells the story of your excellence in consulting. 

Entries are judged on the merit of the consulting service provided; entries will not be ranked against each other.

Considerations

Entries will be judged using some or all of the following considerations depending on the nature of the work.

Depth and extent of technical expertise

We consider the depth and extent of technical expertise that the consultant contributed to address complex technical, environmental, stakeholder, community, and other issues including (where relevant):

  • Application of new or innovative processes, technology or methodologies
  • Innovation
  • Originality in approach and analysis
  • Involved the use of diverse and competing resources
  • Is outside the problems encompassed by standards and codes of practice
  • Elegance of the solution

Creation of sustainable value

We consider how the consultant’s work has addressed one or more of risk, resilience, social, community, and sustainability issues. Not all components will factor into the consultant’s delivery of the outcomes and consideration will only reflect those components that are applicable, including (where relevant):

  • How has the consultant’s work delivered enhanced resilience and reduced risk?
  • How has the consultant adopted sustainability principles and delivered solutions or outcomes which are sustainable and enduring?
  • How has the consultant taken account of social and community outcomes in a manner beneficial to both the client and the wider community in a positive manner?
  • How has the consultant taken account of and provided for the needs of stakeholders?

Consulting experience

We consider the quality of the consulting experience delivered by the consultant to the client and stakeholders for all entries including (where relevant):

  • Excellence in the business of consulting
  • Adding value to the client’s business or reputation
  • Enhancing the reputational perception of consultants
  • Excellence in the delivery of consulting services
  • Excellence in engagement with stakeholders and community

Client and stakeholder satisfaction

We consider the client and/or stakeholders view of how well the consultant has performed for all entries. It takes account of the submission, the client letter, client feedback form, the client/contractor interviews and, if appropriate, any stakeholder feedback including (where relevant):

  • Feedback form and client/stakeholder letters
  • Client interview
  • Quality of the client and consultant relationship
  • Meeting client requirements including time, cost and quality

Special Awards

Judges, at their sole discretion, may also nominate your entry for a special award where there is a unique contribution to the industry or community which does not fall within the normal award categories. In the past the association has made:

  • Community Awards – awarded where a community or community group has made a noteworthy contribution to the outcome.
  • Client Awards - awarded where a client has made a noteworthy contribution to the outcome.
  • Sustainability Awards – awarded for consulting services with outstanding sustainability elements

These elements do not need to be specifically addressed in your entry.

Showstoppers

To be considered for an ACE Award, the consulting business needs to demonstrate that it has delivered the services with no potential problems, as expected of a competent, professional member of ACE New Zealand, taking account of factors including:

  • Health and Safety at Work Act 2015
  • Regulatory and Statutory compliance
  • RMA obligations
  • Environmental compliance
  • Sustainability principles
  • Contractual disputes
  • Engineering New Zealand Code of Ethical Conduct
  • Publicity

Make your submission  

Once you’ve expressioned your interest, make your submission.